Vehicle proof software
Capture once. Sell faster. Prove everything.
DealerProof gives your dealership one permanent record for every vehicle, disclosure, repair, promise and delivery. Keep WhatsApp moving while the proof stays organised.
Built for independent used-vehicle dealerships and growing dealer groups.
Vehicle record
DP-10324
Toyota Fortuner 2.8 GD-6 4x4
2019 · 128,540 km · JHB123GP
Promise register
5
Open
2
Due
0
Overdue
What to expect
A serious proof layer, not another CRM.
Designed around disputes
Every workflow leads back to a defensible record.
Works with WhatsApp
Your team keeps the channel customers already use.
Built for accountability
Know what is outstanding, who owns it and what was completed.
One record. Many moments.
Capture it once. Carry the proof through the sale.
DealerProof brings the vehicle, the customer and your staff actions into one chronological source of truth.
The vehicle record
Present every vehicle professionally—and preserve exactly what was shown.
Create a secure customer vehicle pack with photographs, videos, service information, included extras and the disclosures you want customers to see. Share it by WhatsApp without letting crucial context disappear into a chat.
Vehicle media
Photos, video and documents in one place
Condition history
Known defects recorded with context
Version visibility
A clear record of what each customer received
Disclosure and promise register
Log the scratched bumper, missing spare key or promised tyre replacement—with an owner, due date and acknowledgement trail.
Recon that can be checked
Assign work, set deadlines and collect before-and-after evidence before a vehicle reaches delivery.
When a complaint lands, produce the record.
Generate an Evidence Pack containing condition records, disclosures, promises, recon proof, delivery details and the relevant timeline.
A clear operating sequence
01
Capture
Create the vehicle record with condition, media and documents.
02
Coordinate
Assign recon tasks and record every promise made.
03
Prove
Share, acknowledge, deliver and retain the complete evidence trail.
Straightforward pilot pricing
Choose the level of accountability your dealership needs.
Pricing is designed for dealerships, not per-contact CRM seats. Start with the evidence workflows that matter most and scale with your operation.
DealerProof Starter
For independent dealerships building a disciplined proof record.
R1499/ month
- One dealership and three users
- Up to 30 active vehicles
- Customer vehicle packs
- Basic disclosures and delivery records
- Evidence pack generation
DealerProof Professional
For established teams that need visibility from recon to delivery.
R3499/ month
- Up to ten users and 100 active vehicles
- Promise management and recon tasks
- Management dashboard
- Advanced evidence timeline
- Custom dealership branding and reporting
DealerProof Group
For multi-branch dealer groups that need one accountable standard.
From R7500/ month
- Multiple branches and central oversight
- Advanced permissions and group reporting
- Branch comparison and data exports
- Priority support
- Custom implementation planning
Make the next complaint easier to answer
Know what was shown, promised and accepted—before memory becomes the evidence.
See how DealerProof can become the permanent proof record behind every vehicle sale at your dealership.